Promotion of Access to Information Act Manual

Persons designated/duly authorised persons: 

Chief Executive Officer: Kagisho Mahura
Chief Investment Officer: Craig Gradidge
Chief Operating Officer/Deputy Information Officer: Cyril Chetty
Practice Manager/ Information Officer: Tatenda Erica Macheka
Postal Address: P.O. Box 78219, Sandton, 2146
Street Address: 28 Fricker Road, Illovo, Johannesburg, 2196
Telephone Number: 010 448 2200
E-mail address: info@gminvestments.co.za
Website: www.gminvestments.co.za‍

The ACT grants a requester access to records of the private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.

Requests in terms of the ACT shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariff are dealt with in paragraphs 6 and7.

Requesters are referred to the Guide to be compiled by the South African Human RightsCommission, which will contain information for the purposes of exercising ConstitutionalRights. The contact details of the Commission are:

Business Address: Sentinel House, Sunnyside Office Park, 32 Princess of Wales Terrace, Parktown, Johannesburg

Postal Address: Private Bag 2700, Houghton, 2041

Telephone: +27-11- 877 3600

Number: +27-11- 4030668

The head of The GM Group, 

(a) must, during office hours and upon request, make available for public inspection a copy of the manual; 

(b) may not charge a fee for a public inspection referred to in paragraph (a); and 

(c) may, in respect of a copy of the manual or part thereof made available in a manner other than that contemplated in paragraph(a), charge the fee prescribed in Item 1 of Part III of Annexure A and the actual postage if a copy must be posted.”.

Records

PUBLIC AFFAIRS 

•    Public ProductInformation
•    Public CorporateRecords
•    Media Releases 

‍COMPANIES ACT RECORDS

‍1. Documents of incorporation
2. Memorandum and Articles of Association
3. Minutes of Board of Directors meetings
4. Records relating to the appointment of directors/ auditor/ secretary/ public officer and other officers
5. Share Register and other statutory registers. 

‍FINANCIAL RECORDS

‍1. Annual Financial Statements
2. Tax Returns
3. Accounting Records
4. Banking Records
5. Bank Statements
6. Paid Cheques
7. Electronic banking records
8. Asset Register
9. RentalAgreements
10. Invoices  

‍INCOME TAX RECORDS

‍1. PAYE Records
2. Documents issued to employees for income tax purposes
3. Records of payments made to SARSon behalf of employees
4. All other statutory compliances:
o VAT
o Regional Services Levies            
o SkillsDevelopment Levies              
o UIF
o Workmen’s Compensation 

‍PERSONNEL DOCUMENTS AND RECORDS

‍1. Employment contracts
2. Employment Equity Plan (if applicable)
3. Medical Aid records
4. Pension Fund records
5. Disciplinary records
6. Salary records
7. SETA records
8. Disciplinary code
9. Leave records
10. Training records
11.Training Manuals   

‍MARKETING

‍1. Market Information
2. Public Customer Information:
a. Product Brochures
b. Owner Manuals
3. Field Records
4. Performance Records
5. Product Sales Records
6. Marketing Strategies
7. Customer Database 

‍HEALTH AND SAFETY
‍
‍1. Policies
2. Accidents and Incidents reports  

‍SUBJECTS ON WHICH RECORDS ARE KEPT– 

Clients / Policyholders / Service Providers and Product Suppliers of The GM Group. 

‍Products and Services: 

Long-term insurance products, Retirement annuities, Pension Funds, Savings products, Trust services,Investment and risk products to groups and schemes. All these records are kept in terms of legislation applicable to any of the above products or services and the Financial Services Industry in general.

The requester must complete Form C and submit this form together with a request fee, to the head of the private body. This form can be requested fromthe Information Officer or her Deputy. 

The form must be submitted to the head of the private body at his/ her address, fax number, or electronic mail address. 

The form must:provide sufficient particulars to enable the head of the private body to identify the record/s requested and to identify the requester:

• Indicate which form of access is required,
• Specify a postal address or fax number of the requester in the
• Republic,
• Identify the right that the requester is seeking to exercise or protect,
• And provide an explanation of why the requested record is required for
• The exercise or protection of that right,
• If in addition to a written reply, the requester wishes to be informed of
• The decision on the request in any other manner, to state that manner
• And the necessary particulars to be informed in the other manner,
• If the request is made on behalf of another person, to submit proof of
• The capacity in which the requester is making the request, to the reasonable satisfaction of the head of the private body.

The following applies to requests (other than personal requests): 

A requestor is required to pay the prescribed fees (R50.00) before a request will be processed; 

If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted); 

A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit; 

Records may be withheld until the fees have been paid. 

The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za, or the website of THE DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT (under regulations)at http://www.doj.gov.za/